There can be many reasons your company is planning on holding a corporate event, which can be targeted towards your employees, customers, or the general public. When you are planning an event like this, there are many things that you can do to help ensure it is a success and that everyone who attends enjoys it. You will want to do detailed planning for your event and look at various aspects, such as venue, catering, and entertainment. Below are some tips to help you get started planning your corporate event and ensure it is a resounding success.
Determine The Numbers
One of the first tasks is determining how many people will attend the event, and once you know how many people to cater for, you can look for a suitably sized venue. When holding a corporate event for employees or customers, it is much easier to work out the numbers, but if targeting the general public and charging admission, it is harder to gauge interest. It is worth doing some marketing and judging interest levels in the type of event you are planning, then using this to determine the optimal numbers for your corporate event.
Select A Suitable Venue
Once you know how many people you are expecting at your event, you can look for suitable venues that have plenty of space to meet your requirements. There are conference centres you can hire, community centres, theatres, function halls, and many other types of venue you can consider using for your event. Select one that is affordable and is perfect for your requirements, and then you can start planning other aspects of it.
Selecting A Speaker For Your Event
You will want a suitable speaker at your corporate event that you can also get to compere the evening. You can choose many inspirational speakers for your event, and you will need to select someone appropriate and see whether they are free for your event. It is worth having a few shortlisted speakers for your event if your preferred option is not free. Once you have arranged your compere, you can look at the menu you will offer those who attend your corporate event.
Planning The Menu
The menu is a significant cost for an event like this, so you will need to determine the budget per person and see what options the caterer can offer you. You will want a varied menu that can cater to everyone, including vegans and vegetarians. Use the experience of your caterer to help plan your menu, and they can help you plan the perfect meal for your budget and ensure everyone enjoys delicious food.
Decorating The Venue
One of the last tasks is decorating the venue, and you will need to plan how you want it done in advance. You will need to discuss with the venue the available colour options and whether you need any banners, displays, or other decorations. Most venues will also have audio-visual systems you can use for your event, and once this is taken care of, you are all set for the big day, which will hopefully be a fantastic success.